Released assets are approved for use by those who uploaded them or by Widen Collective admins. Unreleased assets are either not available to use or are pending admin approval.
If you have View and Order permissions for an asset group, you can view and order released assets. If you have View+ and Order+ asset group permissions, you can view and order unreleased assets.
With the Release Assets permission, you can release assets from the Asset Details page or during upload with the Upload Wizard. If you're a Collective admin, you can also release assets from the Admin app. Assets must be released in order for you, if you have the View+ and Order+ permissions, to view and order them.
Assets cannot be released by asset group.
On the Asset Details page, release assets in the Asset Group/Security area. Click to edit an existing release date or click Release Now, then save. An expiration date can be chosen at the same time the release date is set.
When uploading assets, you can select the date assets should be released on the Security Settings page. By default, today's date is indicated. If you don't want to release assets today, click the calendar to choose another date than continue through the upload process.
Upon completion of the upload, the release date selected will be applied.
Make assets unreleased by removing the release date or adding an expiration date on the Asset Details page or when uploading. Assets are indicated as unreleased in asset thumbnails in search results.
Search for unreleased assets in the refine search (if your Collective admin has configured it with the Widen Central Support team).
Release Assets That are Unreleased or Pending Approval
If you're a Collective admin, you can see all assets that are unreleased or pending your approval in the Asset-related Tasks queue on the Admin Dashboard. Assets can then be released individually or in batches by setting a release date for a future date.
To release assets that are unreleased or pending your approval from the queue:
- Click View to see a list of assets in an asset group that are unreleased or pending approval.
- Click the filename for an asset.
- On the Asset Details page, click the Asset Group/Security area.
- Click to edit the release date or click Release Now.
- Click Save.