The recommended way to manage new user account setups in the Widen Collective is with registration codes. Registration codes make the administrative process of managing users more efficient and are a measure of security for your Collective site. If someone registering for the site doesn't enter a correct code, they will remain a pending user. As a best practice, if you expect new site users on a daily or even weekly basis, registration codes not only allow them to access the site faster but also reduce administrative duties.


Create registration codes

To create registration codes:

  1. Go to the Admin app.
  2. Click Registration Codes under User Settings in the left navigation.
  3. Click Create Registration Code.
  4. Complete the registration code information.
  5. Click Create.
  6. On the Edit Registration Code Permissions page, select the roles to assign users when the code is used.
  7. Click Update.


After it's been created, you can send users an email to introduce the Collective and provide the registration code for them to use to access the site. Refer to the New User Registration Codes email template for sample text that you can copy and paste into an email, then modify.


Edit registration codes

Edit registration codes to update the roles users will be assigned to when they enter the code or to update the expiration settings. To edit registration codes:

  1. Go to the Admin app.
  2. Click Registration Codes under User Settings in the left navigation.
  3. Click Edit.
  4. Update the name, description, or expiration settings.
  5. Click Update or Update and Edit Permissions to edit the roles.
  6. Click Update.


Edit permissions

Directly edit the roles for a registration code by clicking Edit Permissions on the Registration Codes page.


Automatically approve or require approval for registration requests

Check auto approve users on the Registration Codes page to automatically approve or require approval for registration requests.



Expiration settings

Choose when registration codes should expire, the number of days user accounts should expire in with a registration code, or the number of days a password should expire in the Expiration Settings. Also, choose to enable or disable registration codes at any time.