Review proofs in the enhanced proofer just like you would in the standard proofer. In most cases, you’ll get an email that lets you know you you have a new proof to review or that there are new comments or replies on a proof. Everyone who’s listed as a reviewer on the proof will receive the email. Open the proof from the review notification or from the Workflow app to be taken to the enhanced reviewer.
Add, mark up, and delete comments
The comment tool in the enhanced proofer works very much like the one in the standard proofer, with some additions. Click Add comment to indicate your feedback, then save your comment and it will be published for all reviewers to see.
You can also use markup tools to indicate specific places on a proof that need to be changed. Choose from different shapes (arrow, line, rectangle, or text select) to indicate your changes, select a color for those shapes, or attach a file to the comment. You can tie multiple annotations to one comment.
If you add a comment and decide later that it's no longer needed, just delete the comment. You can always come back and restore it so it displays again.
For proofs with text, select words and/or sentences that you’d like changed or deleted and you’ll have to option to highlight, replace, delete, or insert text and tie that to a comment. Choose the text tool, then select the text on the proof you’d like updated or deleted and enter your comment. In this case, we’ve selected to replace text, which will display with a strikethrough markup in the proof along with a corresponding comment.
Quickly search for keywords or phrases within text-heavy documents to ensure you’re using the correct terminology for your brand, find misspelled words, or confirm that the appropriate headers and footers are in place.
If you’re @ mentioned on a proof or included as a reviewer, you can reply to comments from within the enhanced proofer. When you select a comment in the comment box, you’ll automatically be taken to the page in the proof with the comment. Click through comments by selecting the up and down arrows above the activity stream.
Reply to comments
You can reply to comments by clicking Reply below a comment then entering your response. Attach a file to the comment if you’d like, then click to save the comment.
Resolve and filter comments
If you're incorporating another reviewer's comments, check to resolve them after you've taken action.
You can also use the filters to find comments that still require action.
Submit decisions and complete your review
When you’re done adding your feedback in the proof, you’ll want to submit your decision. If you have permission to make decisions on proofs, the Submit decisions button will display at the top of the file. Choose to approve it, approved it with changes, or request changes, and the proof creator will be notified.
You can still let proof creators know that you’re done reviewing a proof even if you don’t have permission to make a decision about it. Similar to the standard proofer, select Finish review, then choose to complete your review.
There may be instances where you want to see what comments were made on a previous proof and compare those to what you’re looking at on an updated version. A side-by-side comparison of the proofs allows you to see the previous feedback and ensure it was incorporated accurately, then use markup tools to add anything more. Click to compare proof versions to see the most current proof with the previous versions.
When comparing, click the version dropdown for either version to compare it with other versions.
As you compare, you can:
- Lock the navigation for the proofs so additional markups and comments cannot be added
- Re-sync the compared proofs so that any changes made to one version automatically happen in the other version
- Choose to overlay the proof versions to see the differences
- Auto compare the versions to highlight the differences
- Use the pixel mode color selector to select a color to highlight the differences, which is useful if colored text is in either version