It is that time - time for updates to the Widen Collective, and we have quite a few for you with this release! We’re really excited about all the great updates you’ll see. Read on to learn more!


Assets


New! Quickly create Dashboard messages 

If you were at the Widen Summit last month or heard chatter via the Trello board that Dashboard messages were going to be simpler to create, the wait is finally over! On November 8, you can start using the all-new Dashboard messages functionality to actively engage your users to gain adoption and engagement of your system and to extend the value of your content.


Messages can guide your users to the right content, notify them about other activities at your organization, welcome them to your site, give valuable information about how to accomplish a task, and more. You no longer have to recruit your designers, web developers, or IT team to help create any HTML for those messages.



This new Dashboard messaging functionality is available concurrently with the existing system messages functionality. The system messaging functionality and old system messages will be removed sometime in 2019. (Note that there is no change to the display of spotlight collections and spotlight categories on the Dashboard.)


Learn more about how to create Dashboard messages in this blog post and this support article.


Portals


See metadata for assets in portals!

When you have access to a portal and want to see details about assets in the portal, or if you’re a portal creator who wants to ensure your users have all the information they need when they’re looking at assets in portals, you can now see (as a user) or choose to display (as a creator) those details in Quick View. This can help users understand the details of your assets by making the metadata associated with them visible.


Portal creators can select to display metadata in Quick View in the Live Editor for each asset section in a portal. Metadata fields that are set as “no” or “permissioned” in the Assets app will not display, while permissioned metadata fields will display for portals with security settings that require a login.



When users click to see a larger version of an asset in the public view, file details will display. Metadata displays in real time from the Assets app. That means that if it’s added or deleted in Assets, users will see the most current metadata when they view the asset in the portal. If there’s no metadata available for an asset, users will see a notification in the file details.



Note that asset groups and asset security are not included in the file details.


Add filters to asset and collection sections

To help users narrow results when viewing portals, portal creators can add up to five filters to each asset and collection section.



Users can then select the filters to easily narrow down their search results as needed.



Be aware that filters display in the public view of the portal only if there are assets associated with metadata fields. However, portal creators will see all filters in the Live Editor and in the public view.


Workflow


Set priorities for deliverables

As a way to help reviewers and proof providers determine which deliverables are the most important to focus on, and to help project managers more easily keep track of the urgency in which deliverables need to be completed, we’ve added the ability to set a priority for deliverables and for reviewers and commenters to see priorities and filter them.


Any user who can edit a deliverable (project and deliverable managers, proof providers, and Workflow administrators) can edit the priority. Reviewers and commenters will see priority, but can only filter by it.


Different icons correspond to different priorities. There are four priorities:

  • Urgent

  • High

  • Normal (The normal priority does not have an associated icon.)

  • Paused


Priority is displayed for deliverables in My tasks and All proofs.


Priority can be added when a project is created and updated as you learn new information - for instance, if the deliverable needs to be completed much earlier than originally anticipated or if it has a longer timeframe for completion. By default, when a deliverable is created, it will be assigned a normal priority.




If you need to find out the priority for a deliverable, filter and sort by priority level.



API Update

  • We’ve made some performance improvements to version 2.0 of the upload endpoint. Large file uploads will now process up to 25% faster than before.