There are a number of actions you can take and preferences you can set up in InDesign, Illustrator, and Photoshop when using the Adobe CC Connector. How you accomplish the actions is mostly the same in InDesign, Illustrator, and Photoshop, though any nuances are called out below.
Use the Connector to view Widen Collective assets and download and edit them directly in the apps. Upload new or updated versions into the Collective directly from the Connector, or dynamically link InDesign files to versioned assets in the Collective, download Illustrator and Photoshop files. And, if you need help while working in the Connector, you can contact Widen's Central Support team from directly within.
The main menu that you see after installing and registering the Connector defaults to searching assets by category, but these options are also available.
- Home: Return to the top search page
- Back: Move back to the previous page
- Search: Enter a search term to find assets
- Refresh: Refreshes the category list to check for updates
- Upload: Add assets to the Collective
- Finish Edit Original: Finish editing and upload to the Collective
- Contact Support: Contact the Support team and access the Support Center
- Preferences: Customize some areas of the Connector
There are also a number of actions you can take in the Preferences area.
- InDesign place options: Replace selection on placement to swap out when a file is placed in the InDesign page.
- Download options:
- Open the file at download: Open the file in the Adobe product you're in when it's downloaded. Note that this occurs automatically when an asset is dragged and dropped from the Connector.
- Save file to widen_cc_files/downloads folder: When enabled, the file will save to your Documents folder under widen_files. Otherwise, you'll be prompted to choose a download location.
- Upload options: Select the upload profile to assign uploads to. Upload preferences are saved between InDesign, Illustrator, and Photoshop. Note that only the upload profiles you have permission to access are listed. If you don't have permission to upload, none will be listed.
- Asset view: See assets in grid or list view
- Search sort: Set the default sort by filename or date added
Note that the Finish Edit Original is only available in Photoshop and Illustrator. Files should to be uploaded from the widen_cc_folder via InDesign for them to overwrite in the Collective.
Search for assets
Search for assets by entering a keyword or term in the quick search or using the category folders that display. Categories are the same as the ones you have permission to view in the Collective.
Searching in the Connector works exactly like it does in the Collective. In fact, if the same user does the same search in the Collective and the Connector, they should get the same results (minus the collections).
The display itself defaults to show only the first 200 assets. You can view more assets by clicking the + at the bottom of the results.
When you find the asset you're looking for, double-click on it to see more about it, including the filename and asset thumbnail text. Filenames will include the extension, even if filenames in the Collective don't include them. This is done so you know which file types you're working with. You can also download the original file from this view.
Click Asset Details to be taken to the Asset Details page in the Collective for more information about the asset.
Link assets in InDesign
Drag and drop assets from your Collective site into an open InDesign page using the Connector. Dragging and dropping links assets, which ensures the most updated versions are always in use.
When you select Save to widen_cc_files/downloads folder in Preferences, linked assets in InDesign will automatically download to your computer. When you drag and drop Illustrator and Photoshop files, assets will automatically download. The integration respects upload profile preferences and your permissions.
Note that Illustrator and Photoshop files do not use active links like InDesign, and assets are only downloaded for use. You will need to click Finish Edit Original to upload the file you are working on in Photoshop or Illustrator. Note that the file will only be overwritten in the Collective if the upload profile is set up to do this. If you cannot see this working in the site, check the upload profile or ask your Collective admin about this.
Learn more about linking assets in InDesign in this article.
Download assets from the Connector by clicking the download arrow when viewing asset details. You can also drag and drop from the Connector when you open InDesign, Photoshop, or Illustrator.
When you select to open files on download in Preferences, Illustrator and Photoshop assets will automatically download to your computer when they're opened. Extensions will be added for all files that are linked in InDesign from the Collective and downloaded via the Connector. The original filenames in the Collective remain unchanged.
You can upload assets to the Collective using the Connector as long as you're browsing within a specific category. A category must be selected before you can upload, and the uploaded assets will be automatically added to that category in the Collective.
- Select a folder in a category to upload to.
- From the Connector's main menu, select Upload if you're in InDesign. In Illustrator and Photoshop, select Finish Edit Original.
- Choose a file and drag and drop it into whichever app you're in - InDesign, Illustrator, or Photoshop.
- Make any changes to the file.
- Click Upload.
- Select the file you just updated to upload. Note that you could select any file.
The Connector page will refresh after the file has been uploaded and the new asset will display first in the category. In the Collective, files will be uploaded to the category you selected in step 1, as well as any other categories that correspond to the upload profile for Connector assets.
Resolving of conflicting assets and versioning is handled based on the selected upload profile. Note that if the upload profile isn't set up to auto version conflicting uploads, a file without a file extension will not be uploaded as version of a file with an extension. It will instead be uploaded as a new asset.
Files uploaded to the Collective using the Connector use a specific upload profile that's based on your permissions and is selected in the Connector preferences. With upload profiles, Connector uploads are treated the same as assets uploaded directly to the Collective, with assets placed into specific asset groups, release and expiration dates set, and default metadata applied.
We recommend that Collective admins set up a dedicated upload profile in the Collective to support this workflow from Photoshop and Illustrator. Upload profiles can be configured to allow new versions to be created for existing assets so modifications to linked files in InDesign can seamlessly occur. More information about each of the version preferences is available in this article.
Any XMP metadata can also be added upon upload, and the person who uploaded the asset, as well as the date it was uploaded, shows in the asset history.
Edit original assets from InDesign
If you want to make any changes to an original image you're using in InDesign, click Edit > Edit Original and the linked file will open directly in Illustrator or Photoshop. After you make changes and save the file, it syncs back to the Collective as a version and updates automatically in InDesign.
Finish editing original from Illustrator and Photoshop
In Photoshop and Illustrator, edit the original asset, then re-upload it to the Collective.
When you find the asset you need, double-click to select it, then choose to finish editing the original. The file will download the original format to your computer for you to upload to the Collective and open in Photoshop or Illustrator, depending on the app you’re using, for you to make changes.